Pack Up and Do It Again

 By Jan S. Gephardt

It’s time to pack up and do it again. When we have two sf conventions in one month, it’s something of an endurance run. My son Tyrell Gephardt and I just start getting sorted out and rested up (in my case this month also healed up), and it’s time to do it again.

As I noted last week, Demicon 33 was a good convention for me – but it also took a toll. Now it’s time to prepare for ConQuesT 53, my home “con.” I would hate to miss it, even though they expect it to be a low-turnout year.

Attending ConQuesT means I need to pack up and do it again, after it feels as if I just got home. But there’s a new wrinkle this time around. I’m doing the usual things – art show and some programming. But I’m also launching into (for me) an uncharted new adventure: a dealer’s table.

(Header Image courtesy of ConQuesT).

 

A Dealers Table? ME?

Yes, I recognize that many Indie authors make much or most of their income from dealers’ tables at conventions. It’s a marketing choice that can, and sometimes does, keep the con-going trip in profit-making territory. I respect that. But personally, I’ve always had several problems with this approach.

Most dealers rooms open by 9 or 10 a.m. But my circadian cycle is firmly skewed to the “Graveyard Shift.” Wrenching myself out of bed to be on time to open would mess up my sleep cycle and leave me a “sleep zombie” for at least a week afterward. I know this because I’ve tried it. It's not pretty.

If you’re running a table, it’s important to always be there (as much as possible!) while the dealers room is open. This means if you’re going to connect with colleagues, network, be on panels, or visit other people’s panels or readings, you either do it at your table, arrange for someone to cover for you, do it after the dealers room closes, or you don’t do it. Your table is both your base, and your anchor.

And there is a lot of stuff to haul. I’m an older lady who walks with a cane for stability. There was a day when I could bend, lift, and haul stuff pretty well – but that was several decades ago. Nowadays, I have to be strategic about how I haul boxes of books. Hand trucks and my athletic son are my friends, but I can’t always assume they’ll be available.

The Dealers Room at DemiCon 33. (Photo by Tyrell E. Gephardt).

A Little Help From Friends

When I first started bringing my book (singular) to sf cons back in 2019, I often could find a general bookseller in the dealers room who’d work out a consignment deal with me. But since the pandemic’s ebb (let’s hope it’s actually waning!), it’s hard to find general booksellers running dealers’ tables at sf cons.

Ty observed at DemiCon 33 that most of the folks in the Dealers Room were Indie authors selling their own books, artists, jewelers, artisans, or other craftsfolk with a specific line of products, or stores selling gaming gear. That was my observation at Archon 44 last fall, too.

But this is my “home convention,” and I know a lot of other writers in the area who really don’t have enough books (and other resources) to justify having a whole dealer’s table of their own. Three of us have banded together and decided to see if teamwork and our collected works can make a table worth the effort. So, we’ll give it a try, and see how it works. One of us has already said she can cover mornings (blessings upon her!), so at least that worry is alleviated.

But when I pack up and do it again this time, I’ll have considerably more to pack than usual.

I'm packing up my dealer's table supplies. (See credits below).

 

Meet my Table-Mates

For this dealer’s table adventure, I’ve paired up with a couple of wonderful writers I met in local fandom and critique groups. From working with them in writers’ groups, I know they write good stuff. I’m proud to be associated with them, even if I am the “odd science fiction writer” in the mix.

M. C. Chambers

I first met Mary through KaCSFFS, the Kansas City Science Fiction and Fantasy Society, about which I’ve blogged in the past. She just looked like an interesting person from the get-go. We talked and discovered we have many things in common (including our birthday). I invited her to join my then-current writers’ group, and we’ve been friends ever since. Her work includes a bunch of wonderful short stories, several of which have won awards, and the fantasy novel Shapers’ Veil. She’s also the mother of five boys (“Mother of Heroes”), a flutist, and a variable print programmer.

Karin Rita Gastreich

I met Karin in a different writers’ group, and I’ve recently had the privilege of beta-reading her latest (really wonderful) novel, which I don’t believe is available yet. She’s also written multiple short stories and won several awards. But she’s best known as a writer for her woman-centered fantasy Silver Web Trilogy. All this, and writing is not even her “day job.” In the rest of her life, Dr. Karin Gastreich, ecologist and author, serves as Chair of the School of Natural and Applied Sciences at Avila University in south Kansas City.

My table-mates have written some cool stuff! (See credits below).

 

Pack Up and Do it Again: Art Show

It wouldn’t seem like I really was at a convention if I didn’t have anything at the Art Show. Moreover, ConQuesT historically has an outstanding art show, especially for a convention of its size. I don’t just say that because I was the Art Show Director for three years (a decade ago). People have long come to this show to buy art, and the artwork comes in from all over. It’s now run by the highly competent and awesome Mikah McCullough, who is a way better Art Show Director than I ever was!

I’m bringing essentially the same pieces to ConQuesT that I brought to DemiCon. That’s possible, because the work I sold in Iowa was part of a multiple-original edition. Not all of my paper sculpture artwork consists of multiple-originals, however. Some are one-of-a-kind. And Mikah has arranged for me to glom onto the end of a table for my Ranan mini-maps , so they’ll be displayed to their best advantage.

My artwork at DemiCon 33. The display won’t look much different at ConQuesT 53. (photos by the author/artist).

 

Fewer Panels than Usual

I missed a key communication with ConQuesT Programming somewhere along the line, so I’m only on two panels this time. Considering my dealers table commitment, this is probably just as well. But this programming schedule is unusually light for me.

On Friday night, I’ll pair up with my friend Kathy Hinkle for a feature we’ve repeated the last several times we’ve had an in-person ConQuesT: SF & F Name that Tune (or Show). Kathy and I both love the music of science fiction and fantasy media. We’ll draw from our respective deep libraries of music we’ve collected, play selected cuts, and see how quickly our audience can name them. In past years it’s been a lot of fun.

Then on Sunday afternoon (after Art Show check-out, but before Closing Ceremonies), I’ll moderate a panel called Curiouser and Curiouser (on which my table-mate Mary is a panelist), about how protagonists’ curiosities can get them into trouble – and bring readers along for an interesting quest. Much to my disappointment, there are no author readings at ConQuesT 53. This is because when they had them they weren’t well-attended, and they’re restricted in the number of programming rooms available. I understand, but I’m still disappointed.

Time to Pack Up

And now it’s time to end this post and get back to work preparing for ConQuesT. Especially with this one, when I’m getting ready to pack up and do it again, it turns out I have a lot to pack!

IMAGE CREDITS

Many thanks to ConQuesT 53 for their website’s header, and to my son Tyrell Gephardt for the photo of the DemiCon 33 Dealers Room. I took the photos of my dealer’s table preparations and my DemiCon33 Art Show display. I’m grateful to M.C. Chambers and Karin Rita Gastreich for their author photos, and to Amazon for the photos of Shapers’ Veil and the Silver Web Trilogy. Grateful appreciations to all!